Stock Take in Kenya: When Inventory Variances Should Hit the GL

Stock counts that do not touch finance are half-done

Many systems let you adjust quantity after a count but leave finance blind until month-end. Biashara ERP stock take connects approved variances to inventory adjustments and GL journal entries automatically.

Stock take workflow

1. Create a session and pick products to count.
2. Record counts, system classifies shortage, surplus, or matched.
3. Flag high-risk variances for investigation with notes.
4. Manager approves or rejects, approval posts stock adjustment + GL.
5. KPI dashboard shows counted today, net variance value, and pending review.

Pair stock take with inventory services and accounts & banking for the full picture.